Documentation Secretary

LOCATION: Abuja, Asaba, Benin, Portharcourt, Ilorin, Enugu, Owerri

Our client, a financial investment company is currently in need of a Documentation Secretary who will be responsible for copying and filing company invoices and tax documentation, maintaining employee records and hiring documentation, as well as business reports and correspondence.

Job Responsibilities

  • Copy, scan and file documents.
  • Review and verifies all files are presented accordingly.
  • Maintaining records of transactions carried out in the organization
  • Assess transactions to verify all proper documentation is present according to laws and regulations.
  • Ensure timely collection of documents from field offices and make ready for Project as well as annual statutory audit.
  • Present all required documents for verification by the finance manager, finance coordinator and auditors,
  • Create templates for future use
  • Retrieve files as requested by employees and clients
  • Manage the flow of documentation within the organization
  • Maintain confidentiality around sensitive information and terms of agreement
  • Prepare ad-hoc reports on projects as needed

Job Requirements

  • BSc degree in accounting and Finance or related field
  • Proven work experience as a Document Controller or similar role(at least 5 years)
  • Good Knowledge of management and Documentation processes
  • Hands-on experience with MS Office and MS Excel
  • Good oral and written communication skills.
  • Knowledge of Electronic Document Management Systems (EDMS)
  • Transparent, Diligent, Well organized and ability to work under pressure.
  • Proficient typing and editing skills
  • Data organization skills

 

HOW TO APPLY:

Interested and qualified candidates should forward their CV to consulting.hrla@gmail.com using the job title as the subject of the application.

Note: Only qualified candidates should apply.

 

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